Transferring a Criminal Clearance

Did you know that you can save the time and hassle of submitting a new employee’s fingerprints if they already have a criminal clearance on file with CCL? If an individual has an active clearance associated with another state licensed facility, he/she should NOT be reprinted. You may contact your local CCL office to verify the individual’s status and request a transfer.

Here is more information from CCL on how to submit your request:

  • Transfers to more than one facility may be requested on one form. Licensees/license applicants may attach a list of each facility number to which the individual is to be transferred.
  • All clearance transfer requests must be submitted to the Department before the individual, who is subject to the transfer, has client contact or the licensee will be in violation of the law and subject to a $100 civil penalty per day per violation.
  • An individual need not wait for a confirmation of the transfer before he/she can begin work or be present in the facility.

12 Responses to “Transferring a Criminal Clearance”

  1. Is this acurate for New Mexico or is it California specific? Thanks, mbv

  2. What! This does not make any sense.

    1. All clearance transfer requests must be submitted to the Department before the individual, who is subject to the transfer, has client contact or the licensee will be in violation of the law and subject to a $100 civil penalty per day per violation.
    2. An individual need not wait for a confirmation of the transfer before he/she can begin work or be present in the facility.

    But if you don’t have confirmation that they are transferred to your facility your in violation. These two statements completely contradict each other. Please clarify.

  3. Hello Tracy. What that means is you must SUBMIT the transfer request before the person begins work or presence in the RCFE, but you do not have to wait for a response. Hope that helps.

  4. Maribeth… the information above is specific to California. However, here is the info on New Mexico’s criminal clearance requirements: http://dhi.health.state.nm.us/CCHSP/index.php

  5. Hi-

    So we are to send the transfers directly to the state office not the DOJ? Should they be in attention to anyone? Thank you for this information.

  6. Hi Francine… That is correct. New criminal clearances go through DOJ via Livescan. If you are transferring an existing clearance it is done through your local CCL office.

  7. On Lic9182 form under transferee Association type what is the definition of non client adult resident. Does the sub contract or temp fall into this category?

  8. Hello Vickie – The “non-client adult resident” refers to someone who lives in the RCFE who is over the age of 18 but is not a resident. Such as a relative.

  9. When transferring a clearance for a child care site, I am unable to obtain the Licensing information system ID # from the previous facility. Will the employee need to submit a new livescan instead of a transfer? I do have facility IDs.

  10. How do I find out the Licensing Information System ID#? Is that something I can ask for from the previous facility?

  11. Can you please tell me the Licensing Information System ID # ?
    Thank you.
    Austin

  12. I ran across a great link to get facility numbers: https://secure.dss.ca.gov/CareFacilitySearch/Home/selecttype
    Technically I believe all child care centers are supposed to have their license number on all of their advertising including websites, but I see that most do not.

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